Qualcomm Executive Assistant in San Diego, California
California - San Diego
Provides complex assistance and support to the VP of Engineering IT and his department.
Support management team & staff. Manage staff calendars, meetings and conference calls. Arrange and coordinate all logistics for meetings, appointments, luncheons, and conferences. Screen, receive, route and answer calls and greet guests. Plan creative team building events under budget limits. Arrange complex domestic and international travel and prepare detailed itineraries. Responsible for maintaining office files and business cards. Arrange for shipping, order office supplies/test equipment, manage contracts process and support the department as needed. Work under minimal supervision and interact with company personnel at all organizational levels. Demonstrates solid independent judgment on dispositioning meetings requests by critically inspecting attendee list, discussion topic and organizer information to formulate course of action. Anticipate administrative needs of the Vice President and proactively take actions that reduce/eliminate overhead for the VP. Demonstrated passion for customer service and administrative support. Must maintain strict confidentiality on sensitive issues.
Position includes but is not limited to the mentioned duties:
-Solid team player and ability to maintain composure and positive demeanor to handle high pressure deadlines and multiple priorities.
-Acts with tact and clarity in communicating and aligning on mutually acceptable outcomes when interacting with team members in the organization.
All Qualcomm employees are expected to actively support diversity on their teams, and in the Company.
5+ years in the following areas required:
Previous experience in Office/secretarial support role, specifically administrative support of senior executives with global responsibility and teams across multiple geographies and time zones
Experience and expertise in Microsoft Outlook, Word, Excel, PowerPoint and expense reporting applications such as Concur
Ability to work independently with minimal supervision
Ability to interact with many employees across the company
Good attendance (dependable), team player, organized, detail oriented
Ability to juggle multiple projects and to multi-task and prioritize various responsibilities on a daily basis with little supervisory input. Must work positively in a team environment and be responsive to department and customer needs with a high sense of urgency
Effective written and verbal communication skills
Comprehensive knowledge of departmental/organizational practices, polices and procedures
Preferred: Bachelor's Degree in Business Administration or similar
EEO employer: including race, gender, gender identity, sexual orientation, disability & veterans status.